How to merge references from different chapters

Did you write the chapters of your dissertation in different documents?
And did you use EndNote to do your citations and references?

If yes, then when you finally merge your chapters into one documents, you will also be able to automatically merge your reference lists all into one!
Here is exactly how to do this, step by step.

Exporting references from one EndNote account to another

Have you created two different EndNote accounts by mistake?

If you've got references in each account and you want to merge them, here is what to do: simply export the references from one account and export them into the other.

The video below shows you exactly how to do that, step by step.

How to install Cite While You Write

Cite While You Write is the EndNote Web plugin for Microsoft Word that will enable you to cite references directly in a Word document.
But before starting using this useful feature, you need to install the plugin.

This very short video will show you exactly how.

Exporting a reference from Google Scholar to EndNote

If you find an interesting paper while using Google Scholar, you can easily export its reference to your EndNote Web by following those simple steps.

How to Export a Reference from Google Scholar to EndNote from iSkillsTav

How to create an EndNote Web account

I've written many articles about EndNote Web, because it's such a useful piece of software to not only reference documents, but also store those references safely for future use.

This time, here is a very short video showing you how to get your very own EndNote Web account so that you can start using its many features!

Exporting references from a database to EndNote

In this video, I'm demonstrating how to export one or several references from an EBSCOhost database directly to your EndNote Web account.

This is most reliable way to add references to EndNote, and it's also the easiest!

How to add notes to a reference in EndNote

Where do you store the notes you've taken after reading an article?
Can you search them easily?

Here is a simple technique to store your notes directly with your references if you're using EndNote Web.
And the best part: you can search both references and your notes in one easy move by using EndNote's "Quick Search".

Adding research notes to a reference in EndNote Web from iSkillsTav

Importing references from your reading list to EndNote

• Access one of your reading lists.

• Click the “Export Reference” button.

If you use the one next to a specific reference, you will export only that particular reference.
If you use the one at the very top of the page, you will export the full reading list.

• Save the file on your computer.

• Go to https://www.myendnoteweb.com/ and sign into your EndNote Web account.

• Go to “Collect” > “Import References”.

• On the next page, click on “Browse” and select the file you saved from your reading list.

• In the “Import Option” dropdown menu, select “RefMan RIS”.

• Finally, select the group you want to import your references into or select “New Group” to create a new one. Then, click on “Import”.

• If prompted, give a name to your new group.

• Repeat with your other reading lists as many times as needed.

How to export references from Google Scholar to EndNote?

If you're searching for documents in Google Scholar, there is a simple way to export the references you've found into your EndNote Web account.
Here is how.

Once you've done a search and are looking at results, click on "Cite" under the reference you want to export.

A pop-up appears, proposing several options.
Click on "EndNote", at the bottom of the pop-up.

When prompted, enter your username and password.

The reference will get imported automatically into your EndNote Web account.

Excluding the author or the year from a citation

In theory

A normal citation

When writing an in-text citation in APA or Harvard style, the basic citation form looks like this;

(Author, YEAR)

For example:

Recent research in social work (Smith and Jones, 2003) has shown that...

Excluding the author

But if you use the name of the author(s) earlier in the sentence, you don't need to write it once again within the brackets.

For example, you wouldn't do that:

Smith and Jones (Smith and Jones, 2003) found that...

Instead, you're going to exclude the author's name from the brackets, so that you don't repeat it within the same sentence.

So your new citation will just look like this:

(YEAR)

In context:

 Smith and Jones (2003) found that...

Excluding the year

Similarly, if you've written the year earlier in the sentence, you don't have to repeat it in the brackets.
So your citation will look like this:

 (Author)

Instead of this:

 In 2003, an interesting study (Smith and Jones, 2003) showed that...

You will write this:

 In 2003, an interesting study (Smith and Jones) showed that...

In practice, with EndNote

Before inserting a citation

As per usual, click "Insert Citations" in the EndNote tab at the top of your Word document.

Once you've chosen the reference to include to your document, instead of clicking "Insert", click on the arrow next to it to see a dropdown menu that will enable you either "Insert" normally, "Insert & Exclude Author", or "Insert & Exclude Year".

Making changes to an existing citation

Click into an existing citation, then click "Edit Citation(s)" in the EndNote tab at the top of your Word document.
At the bottom of the pop-up that appears, in the "Edit Citation" tab, you can click or unclick boxes to either Exclude author or Exclude year.

Note that if you cite the same document several times, any changes you make to one citation using the "Edit Citation(s)" menu will only change the one in-text citation you selected and not the others.

How to export references from EBSCOhost to EndNote?

If you're doing a search in an EBSCOhost database (such as PsycINFO for example), you can very easily export references to your EndNote Web account.

Exporting one reference at a time

• To export one reference, click on it's title on the results page in order to access the full record for that reference.

• Then, in the right-hand-side column, click "export"

• Check "Direct export to EndNote Web" and click save.

• You're done!

Exporting several references at once

In order to export several references at once, you first need to add them to a "folder".

If you have created an EBSCOhost acount, then you can save many references in your folder, over the course of several searches, and then export them all at once as explained below.

If you don't have an EBSCOhost account, you can still use the folder feature in order to export several references at once.
But be aware that those references won't be saved in EBSCOhost. It's just a temporary folder.

• Add references to your folder by clicking on the blue folder next to the references on the results page.

• Open the folder by clicking on "Folder" in the blue bar, at the very top of the screen.

• Select the references you want to export and click on "Export"

•  On the next screen, select “Direct Export to EndNote Web”, just as above.
  If you want, you can also click “Remove these items from the folder after saving” to empty your folder.
  Click on save.
  

In both cases, afterwards...

• A new tab opens. If you’ve not logged in into EndNote before, you have to do it now.

• Click on "My References" to see your new reference. Click on its title to open it in full.

• Check all of its fields. If necessary, make corrections (typos happen, even in bibliographic databases!).

Creating a bibliography with EndNote Web

I know that some of the Tavi's students have had problems installing Cite While You Write, the EndNote plugin for Microsoft Word.

But the good news is, you don't need to create bibliographies!

You can do that directly in EndNote Web. And here is how:

Adding references in EndNote Web

EndNote Web is very good at helping you citing and referencing documents automatically.
But first, you need to add all of those references to your personal EndNote database.

There are three main ways to do this, and I'm demonstrating all three of them in the video below.

If you have any questions, do send me a message!

How to "Cite While You Write"?

Today, I'm sharing a video I created to show you how to use the Cite While You Write plugin which comes with EndNote.
If you haven't yet, have a look on this page to learn how to create an EndNote account. You will also need to download the aformentioned plugin. Then, go ahead and try playing with it. It's going to change your life!
You won't ever have to write down reference lists by hand, ever! It does it automatically for you, once you have saved your references once and for all on your EndNote account. And they are going to be formatted in any style you like: Harvard, APA,...

Importing references from a Word document with Citavi

At the Tavistock and Portman, we use EndNote Web as a reference management software. But this free version doesn't allow you to import references from a Word document.

If you have the desktop version of EndNote (which costs quite a bit of money), it probably does it. But I wanted to find something free to show you.

So, after investigating quite a bit, I found Citavi.
Its a reference management software, just like EndNote, but its desktop version is free as long as you keep less than 100 references in it. 100 is not that many, but if you just use it to do the very specific task I'm about to show you, it's perfect.
If you want to try it out, you can download it here.


Citavi's import function allows you to extract references from any bit of text you've copy-pasted from anywhere (including Word documents).
If you want to know exactly how to do that, check out the video below.

Questions from students: How to add page numbers to a citation with EndNote?

Are you using EndNote to save your references and write your papers? You should!
If you don't do it yet, have a look at my page about EndNote.

I regularly give training sessions on this magnificent tool and here is a question which came up recently during one of those sessions: "How do I add page numbers to a citation in a Word document?"

This is actually an interesting feature of EndNote's "Cite While You Write" plugin (which enables you to insert citations easily and painlessly in your papers).
This presentation will show you how to add page numbers to a in-text citation in just a few clicks.

How to add page numbers to a citation with Cite While You Write from iSkillsTav

Formatting your reference list with EndNote

Are you using EndNote to save your references and write your papers? You should!
If you don't do it yet, have a look at my page about EndNote.

After my video on capturing references, here is another one explaining how to change the font of a reference list you created with Cite While You Write.

Cite While You Write enables you to insert citations and a reference list in only a few clicks when you write your papers. They will be formatted in the reference style of your choice (APA, Harvard, etc.) and, here I explain how to change the way it looks by changing its font or giving it a different title.
Enjoy!

Importing references with EndNote's "Capture" button

Are you using EndNote to save your references and write your papers? You should!
If you don't do it yet, have a look at my page about EndNote.

For those who already do, I did a short video explaining how to capture references in EndNote with a special button...
It should save you tons of time when you find a paper online and there is no other handy way to import the reference!
Although, I have to warn you: always closely re-read the records of your references after importing them that way: mishaps do happen and you want your reference lists to be spotless!